March 2020
CORE recently implemented a customized Voucher Match Automation (VMA) Solution.
Off the shelf, VMA requires a “perfect match” between the PO and the Vendor’s invoice.
The problem is, VERY OFTEN for this client, the invoice from the vendor has additional charges that are not on the PO, such as freight, storage, or pallets. All these invoices would fail to match with standard VMA.
Enter our customized solution! We created a program for extra charges. When an invoice includes a charge that is not on the PO, our new interactive screen allows purchasing to review the charge, check / edit the account coding, decline it, change it, and / or approve it. Doing this adds the charge to PO and receives the line. This then allows VMA to work.
So, now with a few button clicks, we have eliminated:
Manual keying of vouchers & additional charges
Printing invoices, routing them to purchasing & manually receiving approval
Stacks of invoice copies on Accounts Payable’s desk used as manual tracking of unentered invoices
Filing paper copies of invoices
